Vendor Inspection and Expediting Services

Vendor Inspection and Expediting Services

Three key project purchasing activities include Vendor inspection, Quality Control and expediting. At FCI, we offer a host of services that take care of the following:

  • Complete quality control of plate and tubular steel mills
  • Engineering inspection of mechanical and electrical equipment at the vendor’s work
  • Expediting at vendor’s work
  • Pre-shipment inspection for letter-of-credit purposes
  • Technical capability audits

With our services, you can be confident of getting your equipment on time and according to the correct specification. This is regardless of whether you need to equipment for new construction or ongoing maintenance.

Often called Third-Party Inspection or Source Inspection, Vendor Inspection covers activities performed at manufacturer’s work. This includes all types of electronic, mechanical, instrumentation, and electrical equipment bought for the Oil and Gas, Mining, Pharmaceutical, and Petrochemical industries.

Whether one request is made or multiple, we can accommodate all requests made during the project. The requirements of the client determine the inspection’s scope or level which is typically controlled by a Quality Plan. The scope can range from the final inspection to a rigorous inspection arrangement that goes through the following steps:

  • Pre-production meeting
  • Through identification and inspection of all raw materials
  • Witnessing of all tests
  • Inspections at all prescribed hold-point stages
  • Verification of all documentation and certificates
  • Final release inspection

We use our global network of offices and resource base of field engineers to perform the inspection. We induct all field engineers according to our Quality Management System. Additionally, we assess them on a continuing basis for competency and capability. The directly impacts the quality of our inspection services in a positive way.
A key part of the procurement process today is expediting. Previously, it was thought of as a corrective function rather than a preventive one. However, expediting should become part of the project planning right from the beginning since both the project schedule and pricing are increasingly critical. This will help to ensure timely delivery.

A continuous process, expediting helps to achieve the final delivery to the job site in the quickest time possible. It is important to implement an expediting service that is independent of inspection activities. More importantly, the service should be performed by experienced field expeditors.

Depending on client requirements, expediting services may be required at different stages of a project. The stages where expediting services may apply include rectification work, shipment and packing, fabrication and assembly, submission of documentation, material deficit, and failure on test or inspection.
Activities performed by our Quality Assurance Engineers include:

  • Supplier Evaluations
  • Pre-Contract Award Surveys
  • Vendor Surveillance
  • Third-Party Quality Assurance Audits

The relationship of FCI with most oil & gas related vendors is extremely good. This has enabled us to perform pre-contract award surveys using QA engineers who have experience of working with these manufacturers. This is good news for clients who want to place orders with unfamiliar vendors or vendors they have reservations about.

Additionally, it may be useful to get a full assessment of a manufacturer as part of a ‘lessons learned’ exercise once an order with issues has been completed. The Supplier Evaluation includes, but is not limited to, the vendor’s:

  • Current workload
  • Capacity
  • Quality system
  • Affiliations
  • Traceability
  • Number of personnel and their qualifications
  • Manpower
  • History/Client base

The pre-shipment inspection or import supervision may include the following:

  • Import eligibility
  • Laboratory testing and analysis
  • The verification of the goods with respect to quality
  • Labeling
  • Quantity export market price
  • Value for custom purposes

In addition to the above, quality and quantity inspection may be used to verify that the goods conform to the specifications of the contract as well as to the value and Customs tariff code for loading supervision, packing review, and customs purposes.
A dedicated office-based coordinator is provisioned to all clients/projects. This person manages all call-offs from the client in an efficient, timely, and precise manner. To help the coordinator achieve this, FCI has developed AMIS, a fully computerized management control system.

A software program designed in-house, AMIS is a complete Quality Management package for engineered material and equipment inspection and expedition for the vendor. With AMIS, you can optimize the efficiency of your administration by automating the following functions:

  • Budgetary control
  • Issues of assignments
  • Initial contact with the manufacturer
  • Scheduling of visits
  • Order status
  • Tracking of non-conformances

Familiar with a whole host of standards and specifications, our field inspectors can report forms and meet the requirements of our extensive international client base. The local FCI office technically reviews all reports for completeness and correctness before they are submitted to the client.

However, due to the importance of time, we have set our own in-house key performance indicator targets. One of these KPI indicators involves the turnaround and submission time of reports. To help you achieve your quality needs in a professional, fast, and efficient way, FCI works with you all along the way.

From internally assessed inspectors to an extensive international network of qualified inspectors, we can provide clients with experienced technical personnel which ensures a comprehensive cost-effective service to our clients.
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